Understanding and Tracking Time with a Billable Hours Chart

billable hours

It automatically tallies up your billable hours from the timesheets, calculates utilization rates as well as tracks hours spent on non-billable work. The only thing you need to do to get this data is to make time registrations a staple in your routine. There are many software options out there, designed to aid resource and practice management. This software not only helps offices keep track of billable hours, but also makes other useful tasks easier, like productivity analysis, costing, reports, invoicing, and accounting. Saviom, a resource management and workforce planning software. Regarding billable hours, Saviom can help managers better understand their employees’ workflows, projects, and productivity.

  • You can doubt whether or not a task is billable and not include it if you’re unsure.
  • Outside of reducing time spent in non-billable meetings, you can speed up many of your team’s tedious, manual activities with software.
  • Billable hours are the hours you spend on tasks that you can charge clients for.
  • However, you won’t know how long it takes each employee to complete various tasks unless you track their time on them.

Keeping a close eye on your billable percentage and being able to account for all billable and non-billable work is critical for preparing for performance reviews. Lawyers, along with other legal professionals, spend a lot of time on multiple tasks, each task usually relating to one client. As a result, it is most productive to charge clients based on their time spent working rather than charging them for each activity. Billable hours are the amount of time spent working on business projects that can be charged to a client according to an agreed upon hourly rate. Businesses, agencies, entrepreneurs and freelancers all frequently use billable hours to charge clients for the services they provide. To charge by billable hour, workers need to track the amount of time they spend on each client’s projects every day. Before you start tracking your billable hours, you first have to determine the hourly rate you’ll charge clients for your work.

Only one technique isn’t enough for a complete analysis

When you’ve set expectations for time devoted to billable work, as well as given employees room for non-billable tasks, you can see whose performance is truly lacking. But without recognizing the value of non-billable hours, you can’t truly know whose work is contributing to the growth of your organization. Non-billable hours, on the other hand, are often spent on activities that benefit your organization at large, not just one specific client. Since some non-billable hours help speed up the project, it is good to track this, so you can know how much non-billable time is required for a particular project. If more non-billable hours are required for a project, you may be working at a loss.

billable hours

So, for example, breaks, personal time, vacation time and meetings about unrelated matters are not billable. Some things, like attending to correspondence and talking to co-workers are harder to either include or exclude. One court has noted that “problems created by billable hours have brought about a storm of criticism directed to the legal profession, especially when there are excessive billable hours”. Lawyers trying to increase their billable hours may behave in ways that are not in the interests of the client. For the purposes of the weekly billable hours goal, all labor tracked with a billable Work Type will count as billable hours. For information on setting up Work Types, refer to Introduction to billing for labor. You might find that a particular type of project would be better billed at a fixed price to better reflect the overall work and effort put in by your team.


A good percentage could be anywhere between 75% and 100%. The last thing relevant to tracking billable hours is sending the invoice. Calculate the total hours for each customer and send out a professional and accurate invoice. Whether done manually or by a time tracking tool, billable hours need to be logged. It’s best to automate it, even if it’s through a simple time tracking app. We have built easy-to-use billable hours tracking app that allows you to track time with the least effort and interruption possible.

  • While it might be faster to bill for blocks of time, list tasks separately for accuracy, accountability, and clarity to clients.
  • Are you looking to figure out how to calculate billable hours for your business?
  • Standard postage costs are commonly charged to the client.
  • Whether you have an office-based team or work closely with freelancers, when planning your business activities, you need to know who you need and when.
  • This would be a terrific opportunity to discuss your branding strategy, plan your future moves, and exchange your ideas on how to achieve better results.
  • At the end of the day, we need to change our mindset about non-billable time.

This is one of your personal administrative tasks and the client most likely won’t expect to pay for it. If you know what you’re doing, invoicing should only take a few minutes. There are many advantages to tracking billable hours and one of those is that you don’t need any calculations when you’re finished.

Indicator 3: How to make future projects more successful

You need to make sure that you are only charging for work performed and not for personal time spent on non-related tasks. “Clients love to feel like they’re getting something for a better value. ClickTime’s timesheet solution can speed up your timekeeping process.

What it means to be billable?

billable in British English

(ˈbɪləbəl ) adjective. referring to time worked, esp by a lawyer, on behalf of a particular client and for which that client will be expected to pay.

Taking another short break a couple of hours before finishing work for the day. By recognizing the important efforts employees billable hours make to benefit your organization, you can attract and retain team members who are always looking for ways to improve.

Understanding Your Balance Sheet

balance sheet basics

On the other hand, liabilities are the amounts that your business entity owes to external stakeholders like banks, creditors, etc. And Owner’s Equity is nothing but the capital that belongs to you as an owner. The following balance sheet is a very brief example prepared in accordance with IFRS. It does not show all possible kinds of assets, liabilities and equity, but it shows the most usual ones.

balance sheet basics

Since this amount on the balance sheet’s liability side represents the money belonging to shareholders’, this is called the ‘shareholders funds’. As we know, the balance sheet has two main sections, i.e. the assets and the liabilities.

How Does a Balance Sheet Work?

Shareholders’ equity is the amount owners invested in the company’s stock plus or minus the company’s earnings or losses since inception. Sometimes companies distribute earnings, instead balance sheet basics of retaining them. The amount of retained earnings is the difference between the amounts earned by the company in the past and the dividends that have been distributed to the owners.

  • The prospectus and the summary prospectus contain important information related to these investments, please read them carefully.
  • Some companies will class out their PP&E by the different types of assets, such as Land, Building, and various types of Equipment.
  • On the December 31 balance sheet, Marilyn tells him, in an asset account called Prepaid Insurance.
  • Because it summarizes a business’s finances, the balance sheet is also sometimes called the statement of financial position.
  • A balance sheet provides detailed information about a company’s assets, liabilities and shareholders’ equity.
  • Basically, there are three important financial statements that every business entity needs to prepare, each having its own purpose.

Long term provisions are usually money set aside for employee benefits such as gratuity; leave encashment, provident funds etc. Now that you have an idea of how values are recorded in several accounts in a balance https://www.bookstime.com/ sheet, you can take a closer look with an example of how to read a balance sheet. In this article, we will discuss different scenarios to understand how values are reflected in the balance sheet accounts.


After you fill in your balance sheet with all the necessary financial data, you can begin to analyze that data. Balance sheets offer many insights, including a company’s net worth, areas requiring more organization, progress made over time, and the ability to show your business is worthy to lenders. Small business owners can use and analyze balance sheets for insights, such as net worth, growth and progress, and creditworthiness for lenders. After the heading section is complete, it’s time to enter the correct activities under each section.

  • Hence this is shown on the liabilities side of the balance sheet.
  • These statements are important as they offer many insights to many stakeholders and considerations.
  • These vary depending upon the industry you are into and the same terms can mean different things depending on the type of business you are into.
  • Similar to fixed assets; only investments that are not expected to sell within a year are included in long-term assets.
  • Accordingly, you can know if you have sufficient funds in the short-term to pay off or meet your short-term obligations like operating expenses, supplier payments, etc.
  • By looking at the sample balance sheet below, you can extract vital information about the health of the company being reported on.

Business owners review it to track company earnings and spending. Lenders and creditors consider balance sheet data when making decisions on whether a company qualifies for bank loans or a corporate credit card. Potential investors analyze a company’s performance by examining what a business owns versus what it owes. These scenarios are three of the most typical, but there are many other uses for a balance sheet. For the business itself, a balance sheet can, for example, help an owner figure out how much cash may be needed to pay off liabilities or how much capital is tied up in investments. This can be especially beneficial for startups, entrepreneurs, and other small business owners looking to expand. Furthermore, the assets, liabilities, and the shareholder’s equity can be further divided into current assets, current liabilities, long-term assets, and long-term liabilities.